District Email Groups vs Personal Contacts

There are three different categories of contacts within Gmail:
  • Personal contacts: Imported personal contacts from Groupwise to Google Apps or other contacts you have added directly into the Contacts manager. Use your Contacts Manager to access all of these contacts and add new contacts and contact groups. You can look up a contact to find email addresses and personal profile information, as well as quickly list all of the email conversations you've had with the contact.
  • Shared corporate contacts: The email addresses of everyone in EISD—similar to the Global Address Book you used in Groupwise. When you compose and email message or schedule a meeting, use either auto-complete address entry or the contacts picker to use these addresses.
  • District Groups: A group is like a mailing list: It contains the email addresses of its individual members, but also has its own address. This Groups are managed by a designated person at each campus.
Note: District Groups are not included in the shared corporate contacts list. However, after you send a message to a group, it appears in your All Contacts list in Google Contacts and the address will "auto-complete" when you start typing it. You can find a list of your organization’s groups in the Groups directory: At the top of your Gmail or other Google service window, click Groups, click Browse all groups.

District Email Groups vs. Personal Contact Groups: You might be wondering how Google groups differ from the contact groups you can create in your My Contacts list in Google Contacts (click Contacts in Gmail). The primary difference is that a Google group has its own email address, so it can be shared in our Groups directory and others can send messages to it. Your contact groups, on the other hand, are for your personal use, to make it easy to add a list of addresses to your email messages and meeting invitations. They don't have their own email address, so no one else can send messages to them.



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